Certificate of Insurance

Getting Started

All TPE Exhibitors must have General Liability Coverage from an insurance provider. This is a requirement and not optional.

DUE

14

JANUARY 2022

Upload Certificate of Insurance

Ready to submit your COI?  Upload today in your Exhibitor Portal.

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Insurance Providers

If your current insurance provider cannot provide the Certificate of Insurance (COI), you can contact one of the companies below that can provide this coverage.

Event Specific Policy

Frances L. Dean & Associates, LLC

Bjorn Rosinus
bj@fdean.com
(239) 990-8161 or (800) 745-2409 x172
Purchase Event Specific Policy

Annual Policy

William R. Seide Agency, LLC

William Seide
wseide@wrsagency.com
(973) 616-5300 x25
Purchase Annual Policy

Insured Details

Insurance must be in place over the lease dates of the event and name the following as the Certificate Holder and Additional Insured.

Certificate Holder

Tobacco Media Group International (TMG, Int’l)
5449 Endeavor Court
Moorpark, CA, 93021

Additional Insured

The LVCVA
3150 Paradise Road
Las Vegas, NV 89109

Shepard Exposition Services
1424 Hills Place
Atlanta, GA 30318

Benefits of Certificate of Insurance

*Note to non-USA Exhibitors: When filling in your company information, you will be asked to provide a phone number and address. Use the following: LVCC, 3150 Paradise Road, Las Vegas, NV 89109, T: 1(877) 847-4858

Why is Liability Insurance Required?

Every exhibitor contract requires the exhibitor or vendor to have exhibitor insurance for the trade show, exhibition or event they are attending. The exhibitor is required to carry a minimum of $1,000,000 of general liability insurance for the days of the event (including set up and tear down) and name the event producer as an additional insured. This information can be located on the back of the exhibitor contract.

An exhibitor signs an exhibitor contract and agrees to not only carry the exhibitor insurance required but also to hold the event producer harmless. The required insurance is to protect both the exhibitor and the event producer for claims that arise due to the exhibitors’ actions or products. The exhibitor is responsible for their actions and products whether or not they purchase exhibitor insurance.

While many exhibitors simply pass out information in their booth, others offer free product samples, sell products, demonstrate products on people attending the events, or maybe even do some type of performance. Accidents do happen at events, people slip and fall, people are hurt by products or have some other reactions. Displays can fall, damaging other exhibitor’s property, occasionally hurting someone. Additionally, some exhibitors are from foreign a country, which makes it difficult to pursue claims or legal action.

In closing, Exhibitors are responsible for their actions. As a result, exhibitors are required to provide a certificate of insurance to the event producer to verify they have the required insurance. This is or may be called trade show exhibitor insurance, vendor insurance, exhibitor insurance, exhibitor liability insurance, general liability insurance or a certificate of insurance (COI). The best business practice is for everyone who attends an event to be responsible for their own acts and products by having insurance in place to handle any claims that arise.

Need Help?

Form Upload Issues / Questions

Scott Gibson
Trade Show Operations and Logistics Manager
Tobacco Plus Expo
T: 805-744-4160
E: scottgibson@tobaccoplusexpo.com